Getting Started

Quick Start Guide

Get up and running with Kelola in under 5 minutes. Learn the basics of adding products, managing stock, and recording your first sale.

On This Page

⚡ What You’ll Learn

By the end of this guide, you’ll be able to:

  • Add your first product to Kelola
  • Record a stock purchase (stock in)
  • Record your first sale (stock out)
  • Check your inventory levels

📋 Before You Start

Make sure you have:

  • Downloaded the Kelola app (iOS or Android)
  • Created an account or logged in
  • Created your first business (or joined one)

New to Kelola? Download the app from the App Store or Google Play.

Step 1: Add Your First Product

Products are the foundation of your inventory. Let’s add one now.

  1. Open the Kelola app and tap “Products” at the bottom
  2. Tap the ”+” button in the top right corner
  3. Enter your product details:
    • Product Name (required): e.g., “Organic Coffee Beans 250g”
    • SKU/Barcode (optional): Your product code
    • Category (optional): e.g., “Beverages”
    • Price (required): Selling price to customers
    • Initial Stock (optional): Current quantity on hand
  4. Tap “Save” — your product is now in the system!

💡 Tip: You can add a product photo by tapping the camera icon. This helps staff identify products quickly.

Step 2: Record Stock In (Purchase)

Now let’s record inventory coming into your business.

  1. From the main menu, tap “Stock In”
  2. You’ll see a two-panel screen:
    • Left side: Your product catalog
    • Right side: Items you’re adding to stock
  3. Find your product by scrolling or using the search bar
  4. Tap the product to add it to the right panel
  5. Enter the quantity received (e.g., 50 units)
  6. (Optional) Set the buying price — what you paid per unit
  7. (Optional) Select a supplier — who you bought from
  8. Tap “Submit” at the bottom

✅ Success Check: Your product stock has increased! You can verify this by going to Products and checking the quantity.

Step 3: Record a Sale (Stock Out)

Let’s record your first sale.

  1. From the main menu, tap “Stock Out”
  2. Find and tap the product you want to sell
  3. Enter the quantity being sold (e.g., 2 units)
  4. (Optional) Select a customer — track who bought it
  5. (Optional) Set the selling price — defaults to your set price
  6. (Optional) Add notes — e.g., “Cash payment”
  7. Tap “Submit”

✅ Success Check: Your inventory has decreased and a transaction record was created!

Step 4: Check Your Dashboard

See your business at a glance.

  1. Tap “Home” at the bottom of the screen
  2. View your today’s summary:
    • Total sales
    • Items sold
    • Low stock alerts
  3. Scroll down to see recent transactions

🎉 Congratulations!

You’ve just completed the core workflow of Kelola:

Add Product → Stock In → Stock Out → View Dashboard

This cycle covers 90% of daily business operations.

🚀 What’s Next?

Choose your path:

For Business Owners:

For Daily Operations:

For Advanced Users:

❓ Quick FAQ

Q: Can I use Kelola on multiple devices? A: Yes! Your data syncs automatically across all devices. Just log in with the same account.

Q: What if I make a mistake in stock entry? A: Go to History, find the transaction, and tap to edit or delete (owner permission required).

Q: Do I need internet to use Kelola? A: You need internet to sync data, but many features work offline and sync when reconnected.

Q: Is there a limit to how many products I can add? A: Free plans have limits. Check your subscription in Account → Subscription.

Need More Help?